Get Bids You Can Actually Compare

Before you invite integrators to bid, give every one of them the same clear scope of work.

Ask three integrators to "quote a new sound system" and you'll get three different designs, three different assumptions, and three totals you can't fairly compare. One may leave out acoustics. Another may skip training or assume your church will handle electrical work. The lowest number often isn't the best value. It's just the one missing the most.

A Scope Development Package fixes that at the start. Every bidder works from the same goals, the same room details, and the same requirements, so the bids you get back can be compared line by line.

How It Works

1. You complete a written intake. A short questionnaire covering your ministry goals, budget, room, current equipment, and volunteer team. Photos and basic measurements help.

2. We write your package. We turn your answers into a brand-agnostic specification, with requirements written as outcomes rather than product names, so each integrator can propose the equipment they think fits best.

3. You send it to your bidders. Send the bidder section to three integrators on the same day, with the same deadline.

4. Optional: we review the bids. When the proposals come back, we can audit them as a separate Independent Quote Audit, at a discount when bundled.

What's Included

Your package comes in two parts.

Part A: Church Guide (for your leadership only)

• Step-by-step instructions for running a fair bid process

• A priority ranking that shows what to protect and what to cut first if bids come in high

• Budget guidance, including whether to share a budget range with bidders

• A weighted scorecard for comparing bids on more than price

Part B: Bidder Package (sent to integrators)

• Project overview and desired outcomes, written so they can be measured and tested

• Your spaces, current conditions, and existing equipment, including what to keep and what to replace

• Site conditions like power, network, access, and work hours

• Requirements written as outcomes, not brand names

• Clear bid requirements, so every proposal itemizes equipment, labor, training, documentation, and warranty

Delivered as a polished PDF, ready to send.

Who This Is For

• Churches planning a sanctuary, youth room, livestream, lighting, or audio upgrade before requesting quotes

• Building committees that want a fair, documented bid process

• Churches without a technical director on staff

For Architects and Builders

AVL is often the hardest part of a church project for leadership to evaluate. A clear, brand-agnostic AVL scope means integrator bids come in comparable and coordinated with the rest of your design, which leads to fewer surprises, fewer change orders, and a client who feels confident in the decision. We're glad to work alongside your team on any church project.

Pricing

• Basic: $850. One space with a straightforward system, like an audio upgrade or single-room replacement.

• Comprehensive: $1,400. One space with multiple systems, like audio, video, streaming, and lighting.

• Each additional space: +$300

Bundle and save: pair a Scope Development Package with an Independent Quote Audit on the same project and receive a discount on the combined fee.

Delivered within 15 business days of receiving your complete intake. Includes one round of written follow-up questions.

Common Questions

Do you recommend specific brands?
No. Requirements are written as outcomes, so integrators compete on how well they meet your needs, not on whose product line wins.

Will you talk to the integrators?
No. Bidders direct questions to your church contact. That keeps the process fair and keeps your church in charge of the project.

Do you visit the site?
All work is done remotely. Your intake, photos, and basic measurements give us what we need.